Walton County Sheriff's Office - Law Enforcement Training Specialist
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General Statement of Job
The duties of this position contribute to the daily administration and coordination of training functions and events. The duties include answering and screening calls as appropriate, routing the calls to the proper personnel, correctly documenting all pertinent information and forwarding to the designated individual, accurately drafting original correspondence/memos, forms, or replies to correspondence received, proof-reading and editing final drafts, and sending final documents to the appropriate personnel/agency in a timely manner for approval in accordance with supervisory direction and agency policy. Train new hires and current employees on multiple disciplines using the best training methods for a specific purpose or audience.
Minimum Qualifications
- High School Diploma or GED or equivalent.
- Must be at least 18 years of age.
- Must have a valid driver's license.
- Associate Degree in business administration or relevant field, or two (2) years of recordkeeping experience.
- Or any equivalent combination of training and experience that provides the required competencies to perform the job.
Preferred Qualifications
- Experience working with Law Enforcement agency.
Essential Job Functions
This list of functions, duties, responsibilities, skills and physical abilities is not intended to be all-inclusive, and the employer reserves the right to assign additional functions and responsibilities as deemed necessary:
- Regular and prompt job attendance.
- Completes assignments/special projects as directed.
- Maintains work areas in a neat, clean and organized manner.
- Complete, update, and submit required reports/documents/forms.
- Maintains control of and follow-up on incoming correspondence.
- Update records/reports/documentation/manuals/files.
- Organizes, summarizes and assembles requested information.
- Verifies files/reports/documents/correspondence for completeness and accuracy.
- Enroll staff members into required training academies, maintaining all documentation and invoicing.
- Orientation of new employees to include training software, internal webpages, policy and procedure and email etiquette.
- Uploading and updating credentials into records software.
- Updating training calendar.
- Maintain the state certifications for staff members.
- Provide assistance to the public/agency employees/other county personnel.
- Develop and/or maintain a system for keeping/archiving various records.
- Attend trainings and meetings to learn new training methods and techniques and use the knowledge to prepare and coordinate future training sessions.
- Prepare lesson plans and curriculum for multiple training disciplines.
- Assistance with travel records for staff traveling to conferences or attending training outside the agency.
- Regular and prompt job attendance.
- Assist with administration of PAT.
- Preparation of training scenarios, classroom experiences, and online training.
- Courier for training division.
Required Knowledge, Skills, and Abilities
- Proper telephone etiquette and customer service skills.
- Excellent oral and written communication skills.
- Basic computer skills (Microsoft Office, Excel, e-mail).
- Ability to create presentations in PowerPoint or Canva.
- Strong organizational skills with ability to multi-task and still attend to details.
- Problem solving.
- Knowledge about traditional and modern training methods and techniques.
- Ability to work with a team with an attention to detail.
- Self-initiated activity.
- Accepts supervision, direction, and feedback.
- Strong interpersonal skills while coordinating with customers, trainees and staff members.
Standards to Perform Job Functions
- Dependable attendance is required.
- Ability to maintain positive working relationship with colleagues and other units within the agency.
- Must be able to lift 40 pounds.
- This position requires the ability to walk, bend, stand, and constantly reach during a minimum 8-hour day.
- Visual acuity sufficient to maintain accurate records, recognizes people and understands written directions.
- Ability to speak and hear sufficiently to understand and give information in person and over the telephone.
- Fine motor skills adequate for utilizing office equipment such as computers, telephones, copiers, fax machines, etc.
Walton County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Walton County Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Veterans are encouraged to apply. Pursuant to applicable state and federal law, preference and priority shall be given to certain service members and veterans (including spouses and family members of such service members and veterans), and certain service members may be eligible for waiver of post-secondary educational requirements as provided in Chapter 295, Florida Statutes.
Please direct questions regarding this position to work@waltonso.org
Jobs close at 11:59 PM (Eastern) on the deadline date specified, or when the position capacity has been met, or unless otherwise specified in the announcement. If the deadline date is not specified in the announcement, the agency has sole discretion on setting the deadline and jobs may close without notice. It is the applicant's responsibility to thoroughly read and understand the deadline requirements and capacity limits as outlined by the agency.
Applicants are responsible for checking their email and logging into their PoliceApp, PublicSafetyApp, FireFighterApp or EmployementApp account to monitor for emails, scheduling and process updates.